Privacy Policy

Privacy Policy

At Swift Seal Notary Services, your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our services, communicate with us by phone or text message, or interact with our website. By accessing our website or contacting us, you agree to the practices described below.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide, including:

Name
Phone number
Email address
Physical address or requested meeting location
Details related to your notarization, fingerprinting, or verification request (excluding the contents of your documents)
Information you provide through text messaging (SMS)

Non‑Personal Information

We may collect non‑identifying information such as:

Browser type
Device type
Pages visited on our website
General usage data to help improve our services and website performance

2. How We Use Your Information

We use your information to:

Schedule, confirm, and complete appointments
Provide mobile notary, fingerprinting, and verification services
Communicate with you by phone, email, or text message
Coordinate service locations and appointment details
Provide service‑related updates and notifications
Improve our website and customer experience
Maintain business and compliance records as required by law

We do not sell, rent, trade, or share your personal information, including phone numbers or text message data, for marketing, advertising, or unrelated commercial purposes.

3. How We Protect Your Information

Access to client documents is limited to authorized personnel using encrypted devices and identity-controlled systems.

We take reasonable administrative, technical, and physical safeguards to protect your information, including:

Secure communication methods
Restricted access to customer data
Compliance with Texas notary laws and record‑keeping requirements

While we take privacy seriously, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

4. Information Sharing

We may share your information only when necessary and only under the following circumstances:

To comply with legal obligations, subpoenas, or law enforcement requests
To complete a notarization, fingerprinting, or verification service that requires identity confirmation
With trusted service providers who are bound by confidentiality obligations

We do not sell or share consumer personal information, including SMS data, for advertising or marketing purposes. We also do not share the contents of your documents unless legally required.

5. Text Messaging (SMS) Privacy

When you communicate with us via text message:

SMS is used solely for service‑related communication
We do not sell or share your phone number
Message and data rates may apply depending on your carrier
You may reply STOP at any time to opt out of text messaging

6. Cookies & Website Tracking

Our website may use cookies or similar technologies to:

Improve website functionality
Analyze website traffic
Enhance user experience

You may disable cookies through your browser settings; however, some site features may not function properly as a result.

7. Third‑Party Links

Our website may contain links to third‑party websites. Swift Seal Notary Services is not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing personal information.

8. Children’s Privacy

Swift Seal Notary Services does not knowingly collect personal information from children under the age of 13. If we become aware that such information has been collected, we will delete it promptly.

9. Your Choices

You may:

Request access to, correction of, or updates to your information
Opt out of non‑essential communications
Contact us with questions regarding how your information is used

10. Secure Document Submission, Storage, and Deletion

Swift Seal Notary Services uses encrypted email, secure upload methods, and privacy‑compliant fax channels to receive documents safely.

Documents are stored only in temporary, encrypted environments
Access is limited to authorized personnel
Documents submitted for printing or preparation are deleted within 24 hours
Secure deletion protocols are used to prevent file recovery
We do not retain documents unless legally required

This section does not apply to notarial journals required by Texas law.

11. Notarization Privacy Practices

To comply with Texas notary law:

We verify identity and record only information required by law
We do not store or retain the contents of notarized documents
Notarial journal entries are disclosed only when legally permitted

We never sell, distribute, or misuse notarial information.

12. Fingerprinting Privacy Practices

Fingerprinting involves sensitive biometric information. To protect your privacy:

Fingerprint cards are handled only by authorized personnel
Cards are returned to the client or mailed as instructed
We do not retain copies of fingerprint cards or biometric data
Any digital fingerprint files are deleted immediately after printing

13. Printing, Scanning, and Document Handling

When clients request printing, scanning, loan document scanbacks, or document preparation:

Files are used solely to complete the requested service
Printed documents are returned directly to the client
Access to digital files is restricted to company owners and authorized personnel only
Digital files are stored only in temporary, encrypted environments

Digital files are typically deleted within 24 hours. In limited cases where service completion requires it—such as additional scanback requests, resubmissions due to delivery or portal issues, or quality‑related rescans—digital files may be retained for up to 7 days and are then permanently deleted.

Swift Seal Notary Services does not retain digital or physical copies of client documents beyond this limited retention period unless legally required. Permanent deletion protocols are used to prevent file recovery.

15. Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact us:

Swift Seal Notary Services
Fort Worth, TX
📧 Email: Privacy@SwiftSealServices.com
📞 Phone: 817‑382‑2242

Privacy Policy Revised: 03/13/2026